They can also offer assistance with insurance claims, certificates, or other miscellaneous papers that can come into the picture.Īccounting - No matter the size of your accounting team, this job can involve an overwhelming number of paper files and carry an immense responsibility related to company financials. In addition to traditional paperwork, these tools can offer modules for ID cards and passports, which can come in handy with onboarding and other employee or client verification. This can lower stress and free up significant chunks of time, while helping materials get where they need to be in the correct digital format. Rather than stand at the physical scanner all day, a quality document scanning program can make it fast and painless to upload these materials, organize them on a storage disk, and redistribute them as needed throughout the organization. If your HR team is also involved with the recruiting process, this can tack on materials such as resumes, offer letters, and new hire agreements. In an average day, these individuals will deal with paperwork ranging from legal documents (e.g., employee waivers, contracts) to vendor agreements. Human Resources - HR departments are synonymous with paperwork. With that being said, there are a few departments that are more likely to benefit from adopting these technologies, due to the volume and importance of paper documents in their general duties. If your company wants to convert these to digital while preserving them as they were intended, you may benefit from one of the products in this category. Empower users to make fast, accurate scans of batch documentsĮven in our increasingly digital world, paper documents are a daily fixture everywhere, from bank teller windows to restaurant back offices.Allow scans to be saved or exported into various file types.Produce full, high-quality digital documents.Leverage digital imaging in place of physical scanners.Key Benefits of Document Scanning Software They can also be a complete replacement for file scanners, while offering additional features such as file management, workflow assistance, and exporting into different formats. You may still desire a physical document scanner to scan text in the traditional way, but for a fast document scan from wherever your location may be, these tools can help you without relying on external devices. Now, document scanning software allows you to process this paper data into high-quality scans using a digital camera or smartphone. If you had an important form, application, or contract that you wanted to save or share in its original state with different users, this was the only real solution. This hardware has long accompanied standard printers as necessary tools in an office setting. Physical scanner devices have been around for years, processing paper documents with printed or written content into digital documents. To qualify for inclusion in the Document Scanning category, a product must: Document scanning software typically works in tandem with document capture software to ensure documents are stored and managed securely. These solutions can streamline the scanning process and save costs that would be spent on large amounts of paper. While document scanning software solutions can be utilized by virtually any business, they are typically used in corporate offices and can assist multiple teams within an organization, from a salesperson sending a contract to a client to an HR representative sending a offer letter to a new hire. Document scanning solutions often provide the ability to store and manage documents that were previously scanned. This new file can be sent as an email attachment or straight from the platform itself. Documents can subsequently be saved in a variety of formats, such as. These platforms come equipped with the ability to capture a document and upload it directly to the platform. Document scanning software is designed to replace a physical scanner.
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